This company contacted us to handle their documents by registered mail.
Their mail process was costing them time, money and hassle, manually matching mails to delivery dockets.
Moreover they do not have a dedicated solution to handle the registered mails after delivery, to confirm a good delivery or a failed delivery.
Without specific development we manage to handle their activation codes mails.
Using the web interface they also manage to trace easily the letters. By default our solution stores elements for one year and by extracting some metadata in their documents (client number, transaction numbers...) we give this client a powerfull search interface.
Without involving his people in the printing and archiving taks, this improve the whole process and speeds up the payments. People are now focused on value-added tasks.
This company also use our software as a pure hybrid mail solution to handle Word documents sent using our Virtual Printer.
You can see a video below presenting the solution offered to this client.
Our diversity of customers allowed us to find the key features that should be developed in our product. Some numbers are significant :
Given the variety of our clients, the elements that emerge from our analyses should be applicable to all.
In order to provide the best solution we need :
Intelligent Hybrid Mail will give the system administrator complete control :
Managing documents inside a company is not reduced to printing paper mail. Users need to send their communication through email, e-vault, electronic registered letters, external system archive, a message by phone....
Intelligent Hybrid Mail is the unique entry point to:
Large volume mail outs are predictable in terms of timing and costs. Organisations easily allocate the costs associated with big operations.
But the small volumes are often set asside, and these volumes very quickly add up to significant costs if done manually.
Companies are switching to hybrid mail solution to improve efficiency, reduce time and costs, and because they have environmental concerns.
Intelligent Hybrid Mail is the solution to manage both small or large volumes. Every shipment is normalized and traceable in the software.
Nirva Software is a leading provider of software and cloud solutions to help organisations simplify the management of outgoing documents, reduce their costs and improve security.
Our clients include leading financial institutions (Banques Populaires, Europ Assistance, Aviva...), public organisations (the Belgian Ministry of Finances...) and service providers (Xerox, Arvato Services, Deutsche Post...) across Europe, Middle East and Africa.
Three reasons you should follow us: